Officemanager Matcover Graphic 4

27-11-2020

We're Hiring - Office Manager

SPEY is on the look out for an experienced office manager with a positive can-do attitude. You’ll need better organisational skills than Marie Kondo and love using Excel as much as Bill Gates. This is a temporary maternity leave position, for an initial period of 6 months.

Job Description

As Office Manager (maternity cover), your job responsibilities will include:

  • Office administration and events assistance
  • Manage agency task management system
  • Support to Financial Controller with regard to expenditure, bills and budgets processing
  • Preparation for pitches, client meetings and ad hoc tasks
  • Organisation of travel arrangements where required
  • Organise desk/office space/moves and IT requirements for new SPEY members
  • Managing relationships with suppliers, negotiating and getting us the best deals
  • Organisation of maintenance and keeping the office in good working order
  • Business administration/management and IT
  • Human resource administration
  • Support to Managing Partner with some PA duties
  • Manage the welcome area including the phones and meeting room, as the first point contact for clients and guests visiting the agency
  • Keep all our plants alive

Hours

Three to four days a week, with flexibility over the split of hours over days

This is a temporary maternity leave position, for an initial period of 6 months.

Remote working available, based out of either our Speyside HQ or Leith office when we return to office working.

Salary

Dependent on experience

Required Education, Skills and Qualifications

  • You may have great experience already or/as well as qualifications in any of the following subjects:
  • Business administration/business management
  • Computing and information technology
  • Human resource management
  • Public administration

What you’ll need:

  • Experience in a similar role within a fast-paced environment
  • Ability to work on own initiative and juggle a multitude of tasks
  • Business administration/management skills
  • Positive and approachable and unflappable attitude
  • Excellent IT skills (we only use macs) 
  • Experience of using QuickBooks an advantage
  • Trustworthy and discrete
  • Human resource management
  • Proactive approach to planning ahead and addressing issues
  • Excellent attention to detail
  • Dog and family friendly office, so liking dogs and children is a must!

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